2024-12897 - General Admin & other support functions M/F

Contract type : Permanent contract
Position description :
This is a hybrid work opportunity based in the Woodbridge, ON office. Duties and Responsibilities As a member of our Building Services department, you will be an integral part of our team responsible for providing technical support to our Woodbridge-based office. Your duties include, but are not limited to: Internal Support: Preparing recurring proposals for condominium reserve fund study updates and unique proposals for engineering services opportunities; Assisting with report preparation, meeting minutes, presentation creation, and research activities; Responding to requests for proposals from various public and private sector entities across Canada; Assisting with proposal writing, assembly, and delivery; Tracking project task completion; Setting up and following up on electronic filing consistency, timelines, and frequency; Ensuring corporate quality processes are followed and identifying where deviations occur; Analyzing data for inclusion and presentation to Senior Management and Executives as needed; Prioritizing and communicating challenges for task completion both individually and within groups; Diarizing and following up on tasks and project milestones; Performing other duties as required or needed. External Support: Determining consulting needs and re-directing inquiries to appropriate practice area leads or groups; Obtaining historical records; Maintaining polite and professional communication via phone, email, and mail; Ensuring a seamless and positive interaction with clients.

Qualifications The ideal candidate for this position will be an effective team player, self-motivated, and capable of working with minimal supervision in an environment with competing priorities. Additional qualifications include: Minimum secondary school graduate, with post-secondary education or courses related to Business Administration or similar preferred; Excellent organizational and time management skills to respond to changing priorities and handle multiple tasks to support a large number of technical staff and managers; Strong customer service orientation with a positive attitude toward client satisfaction; Ability to carry out detail-oriented tasks accurately and independently; General interest in building construction, operation, and evaluation; Highly proficient with MS Word, Outlook, Excel, and PowerPoint. Familiarity with Office365, MS Teams, or Deltek is considered an asset; Excellent English verbal and written communication skills, with French language skills considered an asset; Willingness to work in a team environment, assisting team members and contributing to the overall objectives of the team; Ability to handle pressure during tight schedules and busy seasons; Possession of a valid driver's license and access to a vehicle with valid registration and insurance.
City : Woodbridge, ON
Minimum level of education required : 3-Diploma of Higher Education / Associate’s Degree / BTEC Higher National Diploma